P.O. Box No. 81, Telangkhedi Road, Civil Lines, Nagpur -440 001.
Tel: (0712) 2560283 FAX: (0712) 2565068
E-Mail: sysmgr_ngp@ sancharnet.in Web: http://cenexcisenagpur.nic.in
F.No. I (11)16/2004/Admn./Part-III/ Nagpur the 24h June 2009.
Office of the Commissioner of Customs & Central Excise, Nagpur invites sealed tenders under two-bid system from reputed and experienced agencies for providing round the clock Security at i) the office premises of the Commissioner, Central Excise situated at Telengkhedi Road, Civil Lines, Nagpur-440 001 and ii) for vacant quarters of Central Excise Residential Colony, situated near Near Balaji Temple, Seminary Hills, Nagpur-440 006 by deploying required number of Security Personnel.
The interested agencies are required to submit the technical and financial bid separately. The bids in Sealed Cover-I containing “Technical Bid” and Sealed Cover-II containing “Financial Bid” should be placed in a third sealed cover bearing the words “Tender for Security Services” and should reach this office by hand at the above mentioned address before 15.00 hrs on or before 30.06.2009 The technical bids shall be opened on the same day at 16.00 hrs .
The tender document containing eligibility criterion, scope of work, terms & conditions can be obtained from the Administrative Officer of this office on any working day between 09.30 hrs. to 17.00 hrs. The bid security (EMD) of Rs 5,000/- (Rupees Five Thousand only) should be paid by Demand Draft in favour of ASSISTANT CHIEF ACCOUNTS OFFICER, CENTRAL EXCISE, NAGPUR payable at Nagpur.
This Office would not be responsible for any delay or loss of the tender documents sent through mail or otherwise.
The Commissioner, Central Excise Nagpur reserve the right to reject all / part or any of the quotations without assigning any reason thereof. No correspondence in this regard will be entertained.
Any future clarification and/or corrigendum(s) shall be communicated through the Administrative Officer, tender section on the Customs & Central Excise, Nagpur website http://cenexcisenagpur.nic.in
(M.A. GOMES)
ASSISTANT COMMISSIONER (P&V)
Encl: Annexure-A, B & C.
Copy to :-
(i) Notice Board of the Office of the Commissioner, Central Excise, Hqrs., Civil Lines, Nagpur-440 001.
(ii) Webmaster of Official website http://www.cbec.gov.in
(iii) Official website of Commissionerate i.e. http://cenexcisenagpur.nic.in
QUOTATION FOR PROVIDING SECURITY SERVICES TO OFFICE OF THE COMMISSIONER, CENTRAL EXCISE CIVIL LINES, NAGPUR AND FOR VACANT QUARTERS OF CENTRAL EXCISE RESIDENTIAL COLONY, NEAR BALAJI MANDIR, SEMINARY HILLS, NAGPUR.
(In separate sealed Cover-I super scribed as Technical Bid)
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1. |
Name & Address of the Tenderer Organization/Agency with phone number, email and name and telephone/mobile number of contact person
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2. |
Experience in the work of providing Security Services. Particulars of experience (Attach certificates, testimonials). This shall cover the details of works of similar nature, approximate magnitude and duration carried out and/or on hand for last 2 years along with a certificate from the agency where the job was carried out.
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In following format |
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3. |
Name of Organization With complete address and telephone numbers to whom services provided |
From |
To |
Contracted Amount (Rs per month) |
Reason for Termination
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4. |
a) a) Is the Establishment registered in the Government, please give details with document/evidence. Service Tax Registration No. (Please attach Copy) b) Do you have labour licence. |
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5. |
Are you covered by the labour Legislations, such as, ESI, EPF, Gratuity Act etc.
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Are you governed by minimum wages rules of the Govt of Maharashtra. If yes, please give details.
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7. |
PAN No. (Please attach copy)
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8. |
Vat No. (Please attach copy)
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9. |
Trade Licence No. (Please attach copy)
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10. |
Details of the DD/Pay Order of Rs 5,000/- towards bid security (EMD) DD/PO No. Date: Drawn on: |
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Declaration by the Tenderer :
This is to certify that I/We before signing this tender have read and fully understood all the terms
and conditions contained herein and undertake myself/ourselves to abide by them.
Encls: 1. DD/Pay Order No._____________
2. Terms & Conditions (each page must be signed and sealed)
3. Financial Bid.
(Signature of Tenderer with seal)
Name:
Seal:
Address:
Phone No (O):
Date:
FINANCIAL BID
(In sealed Cover-II super scribed “Financial Bid”)
QUOTATION FOR PROVIDING SECURITY SERVICES TO the office premises of the Commissioner, Central Excise situated at Telengkhedi Road, Civil Lines, Nagpur-440 001 and FOR VACANT QUARTERS OF CENral Excise Residential Colony, situated near Balaji Temple, Seminary Hills, Nagpur-440 006.
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Sr. No. |
Particulars |
Number of Security Guards |
Rate per Person/per month (In *Rs)
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Amount in Rs
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1. |
Security Guards |
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2. |
Service Tax
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@ 10.30% |
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3. |
Any other Tax/Charges |
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Total Amount Rs.
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In Words (Total Rupees Only) |
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*Break-up of the rate may also be provided along with the copy of the Govt Order on Minimum Wages to facilitate revision of rate whenever minimum wages are revised by the Govt.
Declaration by the Tenderer :
This is to certify that I/We before signing this tender have read and fully understood all the terms and conditions contained herein and undertake myself/ourselves to abide by them.
Note: i) No other charges would be payable by Customs & Central Excise, Nagpur.
ii) There would be no increase in rates during the Contract period except provision under the terms and conditions.
(Signature of Tenderer with seal)
Name:
Seal:
Address :
Phone No (O) :
Date:
1. The quotations should be accompanied by an earnest money of Rs. 5,000/- (Rupees Five Thousands Only) in the form of Bank Draft or in the form of Bank Guarantee in the name of Assistant Chief Accounts Officer, Central Excise, Nagpur. Cash and cheque will not be accepted. Quotations received without earnest money shall be summarily rejected, without the bid being opened. The earnest money shall be returned to the successful and unsuccessful bidder, after the finalization of the contract.
2. The Agency whose quotation is finally accepted shall have to deposit a sum equivalent to 10% of the contract amount as Performance Security in the form of Bank Guarantee in the favour of Assistant Chief Accounts Officer, Central Excise, Nagpur. The Bank Guarantee should be valid for a period of Sixty days beyond the date of completion of all contractual obligation of the successful bidder. The security deposit will be released after satisfactory completion of the contract. On Submission of Security Deposit, earnest money will be refunded.
The Agencies meeting the above financial terms & conditions only should submit their quotations in a sealed cover. The Agency who fails to fulfill any of the above conditions will be disqualified.
TECHNICAL TERMS & CONDITIONS
1. The Agency should be in the business of Security at least for the last 5 years.
2. The agency should have a minimum experience of two years in providing security service out of which at least for two years they should have handled the entire security system of a reputed Government Organization and a reputed Public Sector Company.
3. The Agency must provide satisfactory service certificate from at least two Central Government Organizations (Ministries, Government Department, PSU etc.)
4. The Agency should be registered with the Service Tax Department and should submit copy of Service Tax Registration Number.
5. The Agency should submit valid Income Tax clearance certificate/Returns for last three years.
6. The Agency should submit Copy of PAN Number.
7. The address of the Agency with telephone No. and Fax Nos. in Nagpur should be given.
8. Technical bid shall include documentary proof in respect of each of the above points of Technical Terms & Conditions. Financial bids of a firm who fails to fulfill any of the above conditions would not be considered.
The firms meeting the above technical terms & conditions only should submit their Quotations in sealed cover.
ANNEXURE ‘C’
GENERAL TERMS & CONDITIONS
1. The bidder should provide security services at 1) the office premises of the Commissioner, Central Excise situated at Telengkhedi Road, Civil Lines, Nagpur-440 001 and 2) for vacant quarters of Central Excise Residential Colony, situated near Near Balaji Temple, Seminary Hills, Nagpur-440 006 by deploying required number of Security Personnel round the clock in three shifts on all days including Sundays and holidays.
The security services and provision for the required manpower shall be as under:
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Shift |
Time |
Security Guard |
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Central Excise Office Premises |
For vacant quarters of Central Excise Residential Colony |
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First |
0600-1400 |
1 |
1 |
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Second |
1400-2200 |
1 |
1 |
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Third |
2200-0600 |
2 |
2 |
However, the above number and arrangement of deployment of the Security personnel is without prejudice to the right of the Commissioner, Customs & Central Excise, Nagpur to deploy the security personnel in any other number or manner considered to be more suitable by the Commissioner, Customs & Central Excise, Nagpur.
2. The security personnel shall be deployed round the clock in 3 shifts to safeguard the premises. The shifts would be of 8 hrs duration.
3. The bidder should have sufficient experience in the field of providing security services preferably to the establishments of Central /State Govt Public Sector undertakings or reputed Private Sectors. A List of companies/departments where security is being deployed by the bidder along with relevant supporting documents may be furnished along with the bid. List of Government organizations where the bidder is currently providing services may also be indicated
4. The bidder should quote the total amount per month and also indicating the tax for providing security services at the office premises of the Commissioner, situated at Telengkhedi Road, Civil Lines, Nagpur-440 001 and for vacant quarters of Central Excise Residential Colony, Situated near Balaji Temple, Seminary Hills, Nagpur- 440 006.
5. The Security personnel deployed should have clean antecedents duly verified by police and be in good health, be medically fit and not above 50 years of age. The bidder should ensure that the personnel deployed by them at the premises are adequately trained in the field and are kept abreast of the happenings in the city /state/country with regard to security angles.
6. The deployed personnel shall maintain law and order in the premises. The bidder should ensure that adequate supervision is exercised over the personnel posted on a day-to-day basis.
7. The Agency shall maintain records of inward and outward movement of Customs & Central Excise Employees and also regulation of guests and visitors, materials and vehicles, etc with proper check on the same as per instructions given from time to time by the Office of Commissioner Customs & Central Excise, Nagpur.
8. The security personnel deployed shall take regular rounds of the premises to maintain vigil and remain alert.
9. If any lapses are reported/noticed on the part of the deployed personnel in providing adequate services at the building, the bidder shall be held responsible and penalized.
10. The Agency shall keep the Customs & Central Excise informed of all the matters of security and co-operate in the investigation of any incident relating to security.
11. The bidder should indicate the PAN /Service Tax Registration /ESI/EPF Nos and submit the necessary registration certificates in support of the same.
12. The Agency shall be solely responsible for compliance to provisions of various labour, Industrial and any other laws applicable and all statutory obligations, such as, wages, allowances, compensations, EPF, Bonus, Gratuity, ESI, etc relating to security personnel deployed in said premises. The Customs & Central Excise, Nagpur shall have no liability in this regard.
13. The bidder shall be responsible for complying with all statutory requirements in execution of the contract and must abide by all the corresponding rules and regulations, Acts etc.
14. The payment will be made to the security agency on monthly basis against bills after verification of attendance of the personnel deployed as per the agreement by the Department. The security agency will be responsible for payment of salaries etc of security personnel engaged in security work.
15. The Agency shall provide reasonably good uniform with name badges to its personnel deployed at the Commissioner, Customs & Central Excise, Nagpur at its own cost and ensure that they are used by the personnel deployed and are maintained in good condition. The incidentals, such as, belt, shoes, socks, caps, torch with cell, cane stick, gun, bullets, etc shall be borne/supplied by the Agency at its cost.
16. Taxes if any will be deducted at source as per rules.
17. In case of any doubt or need of any inquiry the bidder may contact the undersigned on any of the working days.