OFFICE OF THE ASSISTANT COMMISSIONER,
CUSTOMS, CENTRAL EXCISE & SERVICE TAX
DIVISION - I, TELANGKHEDI ROAD, CIVIL LINES, NAGPUR
C.No.I(7)05/2009/Admn/. Dated: 01/06/2011
TENDER NOTICE
Assistant Commissioner, Central Excise & Customs, Division-I, Nagpur, invites sealed bids under single bid system for hiring of 01(One) vehicle of 2009 year or later model from owners/lessees of commercial vehicles. Detailed tender document can be collected from the Administrative Officer Dn-I, Nagpur on payment of Rs.50/- through bank draft payable to “Pay & Accounts Officer, Central Excise, Nagpur”. on any working day upto 14.06.2011. Last date for submission of tender is 14.06.2011 till 4.00 P.M. and the tenders will be opened on 15.06.2011 at 4.30 P.M.
sd/- 01.06.11
(Lokesh Kumar Lilhare)
Assistant Commissioner
Central Excise Dn-I, Nagpur.
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1. |
Name of Organisation/ Agency |
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2. |
Name of Proprietor/ Directors |
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3. |
Registered address/ Tel/Mobile/Fax No. |
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4. |
Whether the supplier Agency in registered in RTO/Service Tax provider in Service Tax Officer, if so the Regd. No. |
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5. |
Permanent Account No. (PAN) |
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6. |
Total Strength/Worker of the firm |
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7. |
Name of Public Section/Govt. Organisation whom similar services have been provided by the firm during last 3 years (Attach job order/service certificate from Govt./Public Sector Office. |
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Signature with date
Name of the Agency
Seal
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SECTION – I
Sealed quotations are invited by Assistant Commissioner, Central Excise & Customs, Dn-I, Nagpur, hereinafter referred to as the “Purchase” on behalf of the President of India, for hiring one vehicle of 2009 year model or later, with drivers, from the owners/lessees of commercial vehicles, under the single-bid system, as per the table below:
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Sr.No. |
Type of Vehicle |
No. of vehicles |
EMD (Rs.) |
Cost of tender document (Rs.) |
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1. |
INDIGO MANZA |
01 |
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50/- |
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2. |
IKON |
01 |
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3. |
ACCENT |
01 |
25000/- |
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4. |
INNOVA |
01 |
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5. |
SWIFT DESIRE |
01 |
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sd/- 01.06.11
(Lokesh Kumar Lilhare)
Assistant Commissioner
Central Excise Dn-I, Nagpur.
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OFFICE OF THE ASSISTANT COMMISSIONER,
CUSTOMS, CENTRAL EXCISE & SERVICE TAX
DIVISION - I, TELANGKHEDI ROAD, CIVIL LINES, NAGPUR
DOMESTIC COMPETITIVE BIDDING
(through Open Tender)
TENDER NO.I(7)05/2009/Admn.
Dated 31.5.2011
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Name of work |
Annual contract for permanent hiring of one vehicles by Central Excise, Dn-I, Nagpur, upto the period 31.3.2012
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Period of Sale of Bidding Document |
3.6.2011 to 14.6.2011 (1100 to 1700 hours on working days. |
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Last Date & Time for receipt of Bid |
14.06.2011 up to 16.00 hours |
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Time and Date of Opening of Bid |
15.06.2011 at 16.30 hours |
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Officers from whom the tender documents can be obtained and submitted |
Administrative Officer Dn-I, Nagpur. Office of the Assistant Commissioner of Central Excise & Customs, Division-I, Telangkhedi Road, Civil Lines, Nagpur -440 001 |
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BIDDING DOCUMENT
Permanent hiring of one vehicles by
Central Excise, Dn-I, Nagpur, by call of open tender.
TENDER NO.C.No.I(7)05/2009/Admn.
Dated: 31.05.2011.
GOVERNMENT OF INDIA, MINISTRY OF FINANCE
Telangkhedi Road, Civil Lines, Nagpur -440 001
Tel: 0712-2551020
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ANNEXURE – I
DETAILS OF THE BIDDER
( To be submitted by the bidder submitting quotations for hire of vehicles)
1. Name of the Bidder : ______________________________________________
2. Address of the Bidder : ______________________________________________
______________________________________________
______________________________________________
` 3.Telephone : Landline : ______________________________________________
Mobile : ______________________________________________
4. Details of EMD : Amount Rs._____________________________________
DD No._____________________Date_______________
Bank__________________________________________
5. PAN (enclose copy) :_______________________________________________
6. Service Tax Registration : _______________________________________________
(enclose proof)
This is to certify that the information furnished is true and correct. I/We also certify that I/We have carefully read and understood the terms and conditions of the tender document and undertake to abide by them in the event of being given the contract.
Date:
Place: Signature of the Tender
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ANNEXURE –I
To
The Assistant Commissioner
Central Excise & Customs, Dn-I,
Nagpur-440001.
Sir,
Sub: Submission of quotation for hiring of vehicles by Central Excise and Customs, Dn-I, Nagpur
Ref: Tender notice No.I(7)05/2009/Admn. dated 31.5.2011.
With reference to the above, I/We hereby submit the quotation for hire of one vehicles (Maza, Ikon, Accent, INNOVA & SWIFT DESIRE) by Central Excise & Customs, Dn-I, Nagpur.
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Sr.No. |
Type of vehicle |
Option 1 |
Option 2 |
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Total monthly hire charges for 2500 Kms. |
Rate per Kms. Over and above 2500 Kms. |
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1. |
MAZA |
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Total monthly hire charges for 2000 Kms.
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2. |
IKON |
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Rate for Kms. Over and above 2000 Kms. |
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3. |
ACCENT |
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Rate for Kms. Over and above 2000 Kms. |
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4. |
INNOVA |
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Rate for Kms. Over and above 2000 Kms. |
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5. |
SWIFT DESIRE |
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Rate for Kms. Over and above 2000 Kms. |
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Date:
Place: Signature (and seal) of the Tenderer
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SECTION – II
INSTRUCTION TO BIDDERS
1. The Cost of the bid document is Rs.50/- (Non-refundable). A Demand Draft favouring Pay & Accounts Officer, Central Excise, Nagpur for this amount should enclosed along with the bid document.
2. No alteration should be made in any of the terms and conditions of the bid document by scoring out any part thereof.
3. In the submitted bid, no variation or deviations in any manner whatsoever, to the terms and conditions will be admissible. Bids not accepting or modifying any of the terms and conditions, in whole or in part as listed in Section-III, will be summarily rejected.
4. A sum of Rs.25, 000/- must be furnished as Earnest Money Deposit (EMD) through a bank draft favouring Pay & Accounts Officer, Central Excise, Nagpur. The EMD must accompany the bid without which the bid will be rejected. The said amount will be forfeited, if the successful bidder fails within the time fixed by the Purchaser, to sign the contract on terms contained in the bid document, or fails to execute the order within the stipulated time. The earnest money of the successful bidder will be refunded after the furnishing of valid Performance Guarantee. For other bidders, the Earnest Money Instrument will be returned within 15 days of the completion of bid evaluation. No interest will be payable on this deposit.
5. The successful bidder will be required to deposit a Performance Guarantee equivalent to 10 percent of the annual value of the contract as security for due fulfilment of the contract. The Performance Guarantee should be in a form/instrument as intimated to the successful bidder immediately upon the signing of the contract. The Performance Guarantee should be valid for a period of thirteen months from the date of signing the contract and must be submitted to the Purchaser within 15 days from the date of signing of contract. This security shall be liable to forfeiture/encashment in the event of breach or non-observance of any of the terms of the contract by the successful bidder. No bill of the successful bidder will be processed for payment until the Performance Guarantee is furnished to the satisfaction of the Purchaser. This will be in addition to the Earnest Money Deposit as mentioned above.
6. No bid will be considered unless the bid is made for supplying all the four vehicle(s) of the prescribed made and model for at least one year. Any bid for supply of less than the four vehicles or for duration less than one year will not be considered.
7. No bid will be considered unless and until all the pages/documents comprising the bid are properly signed by the person/s authorized to do so on behalf of the bidder and also with proper seal/stamp of the bidder affixed on the document.
8. The bidder whose bid is accepted by the Purchaser shall be the successful bidder. In the event of bid being accepted, the quotations (Annexure-2) and the Terms and Conditions (Section-III) will be converted into a contract, which will be governed by the terms and conditions given in the bid document.
9. Completed tender documents along with Earned Money Deposit and supporting documents in SEALED cover super scribed “Tender for hiring of vehicles in Central Excise Dn-I, Nagpur” should reach the Assistant Commissioner of Central Excise & Customs, Dn-I, Telangkhedi Road, Civil Line, Nagpur before the due date, Late bids will be returned unopened.
10. The bid document of every bidder shall consist of the following documents:
(i) Information as per Annexure – 1.
(ii) The quotation strictly as per the proforma given in Annexure-2.
(iii) Copy of terms and conditions (Section III) signed on every page.
(iv) EMD as mentioned at Page 5 above.
(v) Cost of the bid document – Rs.50/-.
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SECTION –III
TERMS AND CONDITIONS OF THE CONTRACT
1. The make of both types of vehicles should be of the year 2009 or later.
2. It shall be the responsibility of the successful bidder to ensure that only vehicles registered as a commercial vehicle with the competent authority are sent for duty at all times.
3. The road worthiness of the vehicles provided is to be ensured at all times by the successful bidder, including the timely payment of applicable taxes and compliance to all regulations prescribed from time to time by the competent authority.
4. The vehicles provided will be kept in near and clean condition with goods upholstery and regularly polished exterior. They should also be in perfect running condition. The successful bidder shall be required to produce the vehicles and the driver in the premises of the purchaser for physical inspection before the signing of contract.
5. The successful bidder will be required to furnish to the purchaser certified copies of RC Books, Insurance Policy of the vehicles being supplied, latest road tax challan paid, Permanent Account Number (PAN) of the concern, photograph of the drivers along with their permanent and present address, copies of the driving license of the drivers, on or before the date of formal signing of the contract.
6. It shall be the responsibility of the successful bidder to ensure that the drivers are qualified and experienced possessing valid driving licenses. The driver of the vehicles provided must follow all traffic rules/regulations and any consequences of the failure to do so shall be of the successful bidder alone. The Purchaser shall have no direct or indirect liability arising out of negligent/rash driving and any loss causes to the Purchaser will have to be suitably compensated for by the successful bidder.
7. The vehicles will be hired on calendar month basis. Two rates must be quoted for each type of vehicle by the bidder and the same is as follows. The first rate should be for 2500 Kms (exclusive of Service Tax). The second rate should be for 2000 Kms (exclusive of Service Tax). The rate must be quoted on a monthly basis (reckoned from the time of reporting to the time of release daily). The vehicle must be available at any time of any day as directed by the Purchaser.
8. Charges for additional km beyond 2500 kms or 2000 kms as the case may be, per month, should be quoted separately as provided in Annexure – 2.
9. The hiring charges shall be on the basis of zero bases mileage, starting/ending from Central Excise, Dn-I, Nagpur or at the place where the vehicle is directed to report or is released.
10. A daily record indicating time and mileage for each vehicle on duty shall be maintained in a log book as per the proforma approved by the Purchaser with the successful bidder. It shall be the duty of the driver to obtain on each duty day, the signature of the officer to whom the vehicle has been assigned. Failure to do so would result in non-payment of the hire charges for that day. The log book shall be made available for periodic inspection of the Purchaser from time to time. Erasures and overwriting in the log book will not be taken into account unless countersigned by the officer nominated by the Purchaser.
11. The Purchaser will pay only fixed monthly hire charges as per contract and its liability shall be limited to this value alone, subject to provisions of clause (14) below. No separate payment will be made for driver’s salary or any other incidental expenditure such as fuel, repair, maintenance, taxes, registration charges, periodic servicing, etc. All such payments/expenditure will be borne entirely by the successful bidder.
12. The billing will be on a monthly basis and the bills typed in triplicate shall be submitted on a working day to the Purchaser latest by the 10th of succeeding month. The billing shall be based on the log-book entries or in case duty slip are prepare, on the basis of date-wise, serially numbered duty slips for the month signed by the user and submitted by the vendor in duplicate, along with the monthly bill. Deduction of tax at source (TDS) as per applicable rates prescribed under the Income-Tax Act, 1961, shall be made by the Purchaser from every payment made under this contract.
13. The Purchaser will reimburse Service Tax on hiring charges on actual basis. The successful bidder will be required to provide proof of valid Service Tax registration on or before the date of signing of the contract.
14. If the condition of the vehicle is not found satisfactory, or in case of a breakdown, the successful bidder shall be obliged to send a replacement of equivalent or better make immediately. Even a part of the day will be reckoned as one full day for the purpose of this deduction.
15. A penalty of Rs. 500/- per day per vehicle may be levied upon the successful bidder if any vehicle fails to meet the terms and conditions prescribed herein on any day and such penalty will be deducted from the bill of the successful bidder for the relevant month.
16. In case of any mishap/accident, all claims and liabilities arising out of it shall be met by the successful bidder, including any damage to the vehicle. The Purchaser will not entertain any claim in this regard including any liability under the Motor Vehicles Act or the Indian Penal Code or under any other applicable law from the time being in force.
17. The engagement/employment of drivers and payment of remuneration to them as per the existing provisions of various applicable labour laws/regulations will be the sole responsibility of the successful bidder.
18. The successful bidder will ensure that the drivers will have a mobile phone in working condition, for which, no separate payment will be made by the Purchaser. The successful bidder should furnish adequate number of land line/mobile phone numbers for establishing contact round the clock.
19. The driver should be courteous, nearly dressed in proper uniform with name badge and adequately educated so as to maintain the log book and understand basis instructions in English and Hindi. Proper identity cards should be issued by the successful bidder to the driver after verifying their antecedents.
20. The drivers shall be duty bound to carry out the instructions of the Purchaser or officers to whom the vehicles are assigned by the Purchaser.
21. The successful bidder shall furnish 10% of the annual hiring charges as performance guarantee, within 15 days of signing of the contract, in the manner and form prescribed* by the Purchaser. The Performance Guarantee shall stand forfeited in the event of breach any of the conditions stipulated in the contract.
22. The vehicles are proposed to be hired for an initial period upto 31.03.2012 from the date of signing of the contract, unless terminated earlier under the circumstances mentioned in the contract document. There will be an option for extending the contract for a further period of one years, (one year at a time) at the sole discretion of the Purchaser.
23. The Purchaser has an option to cancel the contract by giving notice of 10 days in writing without any compensation to the successful bidder. The successful bidder can also opt out of the contract premature by giving notice of 30 days in writing. However, in the event of such premature termination of the contract at the instance of the successful bidder, it will result in forfeiture/encashment of the Performance Guarantee.
24. The Purchaser shall not be responsible for the theft of vehicle/parts/accessories while the vehicle is on duty. The safe custody of the vehicle and accessories shall be the sole responsibility of the successful bidder.
25. The successful bidder shall be required to sign the contract with the Purchaser within three working days from opening of the bids. The supply of the vehicles shall commence from the day following the date on which the contract is signed. The aforesaid dates may be extended at the sole discretion of the Purchaser.
26. Any change in the ownership of the vehicles or change in the constitution of the concern shall be notified in writing to the Purchaser immediately. It will be open for the Purchaser to either continue/renegotiate the contract with new owner or cancel the contract. In the event of cancellation of the contract, the Performance Guarantee shall be forfeited/encashed.
27. The vehicles may be required to ply continuously in the day time and occasionally at night hours also.
28. The vehicle must be made available normally from 09.00 hrs. to 19.30 hrs. on every day and even before 09.00 or after 19.30 hours whenever required.
29. The contractor should make his own arrangements for parking the vehicles each day.
30. The contractor is solely responsible for the payment of toll charges/parking charges/challan/accidents or any unforeseen happenings and this Department is not at all responsible on this account.
31. Payment of the claims bills will be made by way of Cheque only except in some extraordinary circumstances. However, arrangements will be made for settlement with least delay.
32. The vehicle should have sufficient fuel always to cover the distances and the officer concerned should not be put into any inconvenience of cut short of his official duties for want of fuel in the vehicle.
33. The contractor shall be bound by the rates quoted by him and agreed upon herein and shall not ask for any enhancement of the rates for the continuous providing of vehicles during the period of agreement.
34. Should any dispute or difference arise concerning the subject matter of these agreement or interpretation of any convenient clause or thing herein contained or otherwise arising out of this agreement, the same shall be referred for arbitration to the Commissioner, Central Excise, Nagpur having sole arbitration.
35. All the above conditions will be enforced, unless written order of the Purchaser is obtained relaxing any specific condition.
IN WITNESS THEREOF the parties have here-into set their hands on the dates indicated below:-
Signed by the successful bidder _______________________________________________________
Signature
(Name & Address)
in the presence of
1. Signature ___________________________________________________
Address ____________________________________________________
Description _________________________________________________
2. Signature ___________________________________________________
Address ____________________________________________________
Description _________________________________________________
On behalf of the President of India
( The Purchaser)
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