OFFICE OF THE COMMISSIONER,

CUSTOMS, CENTRAL EXCISE & SERVICE TAX

P.BOX NO.81, TELANGKHEDI ROAD, CIVIL LINES, NAGPUR

NOTICE FOR INVITING TENDER FOR HIRING OF VEHICLES IN OFFICE OF THE COMMISSIONERATE OF CUSTOMS & CENTRAL EXCISE, SERVICE TAX, TELANGKHEDI ROAD, CIVIL LINES, NAGPUR.

For and on behalf of President of India, sealed Tender are invited for the hiring of Two vehicles along with drivers for the office of the Commissioner of Central Excise,  Customs & Service Tax, Nagpur  the detail terms & conditions along with technical and financial bid forms may be obtained from Joint Commissioner(P&E) on any working day during office hours upto 30.09.2010 and the date for submission of bids is 04.10.2010 till 15.00 hours by submitting the sealed envelops.

TERMS AND CONDITIONS

1.       Earnest money deposit / bid security of Rs. 10,000/- (Rs. Ten thousand only) refundable in the form of demand draft / Pay order, payable to the ACAO, Central Excise,  Customs & Service Tax, Nagpur, must a company the tender. Tenders without earnest money deposit and in any other form i.e. cheeque, cash etc. wil NOT be considered.

2.       Separate sealed technical  and financial bids should be kept in a single sealed envoleps and super-scribed with “Tender for Hiring of Vehicles”. The separate technical and financial bids should be clearly marked “Technical Bid” or “Financial Bid” strictly in the enclosed proforma as the case may be, on their respective envolopess.

3.       The tender will be opened on  06.10.2010 at 15.00 hrs. in the conference room of Central Excise,  Customs & Service Tax, Hqrs., Nagpur., before the tender committee and tenderers, if available.

4.       (i) Type of the vehicles required to be supplied:

5.       The contract for the above vehicles shall be valid upto 31.03.2011 starting from 01.10.2010 subject to clause(25) of these terms & conditions.

6.       The tenderer should be duly registered with concerned Central/state Govt. Authorities.

7.       The agency/ firm should sufficient numbers of vehicles with them.

8.       The vehicles to be provided should not be make older than 01/01/2009 and should not have run more than 40,000 Kms. The vehicle should be kept in neat and clean and in perfect running condition with clean interiors and proper upholstery.

9.       In case the condition of the vehicles is not found to be satisfactory, they shall be returned for immediate replacement. In case no replacement is provided on time the Commissioner, Customs and Central Excise, Hqrs., Nagpur would have a right to hire a vehicle from the market and the additional cost incurred by the Commissioner, Customs and Central Excise, Hqrs., Nagpur will be born by the agency/firm.

10.   The Agency/firm would ensure that the Drivers employed have valid driving licence and clean driving record. The driver of the vehicle provided must follow traffic rules and all other regulations prescribed by the Govt. from time to time. The driver shall observe all the etiquette and protocol while performing the duty and shall be neatly dressed in proper uniform.

11.   The vehicle should be registered with the concerned authority of Central/State Govt. the agency /firm should have adequate number of telephones for contact round the clock.

12.   The rates should be exclusive of the service tax component. No service tax will be paid if the operator fails to provide proof of valid service tax registration. All taxes, fee, levy, insurance charges etc. other than service tax would be borne by the agency/firm.

13.   Commissioner, Customs & Central Excise Hqrs., Nagpur reserves the right to reject all or any of the offers without assigning any reason thereof and the decision of this office shall be final and binding.

14.   The billing will be done on monthly basis. Bills preferably typed and in triplicate in connection with the service shall be submitted to Commissioner, Customs and Central Excise, Hqrs., Nagpur within the first week of each successive month.

15.   A daily record indicating time and milage for each vehicle shall be maintained by the driver in a log book in format as per Govt. instructions and logbook shall be submitted to the concern officer in Customs and Central Excise, Hqrs., Nagpur regularly for scrutiny. The time and milage shall be taken into account from the reporting point.

16.   Financial bids of only those agency / firms would be opened, who qualify the technical requirements.

17.   Once the hiring of vehicles commences from your agency/firm the vehicles and the drivers should not be changed unless so requested by the Commissioner, Customs and Central Excise, Hqrs., Nagpur. The vehicle must be available at any time of day as desired by the Commissioner, Customs and Central Excise, Hqrs., Nagpur.

18.   On awarding of the contract, the agency/ firm has to furnish Commissioner, Customs and Central Excise, Hqrs., Nagpur the certified copies of RC books.

19.   The Commissioner, Customs and Central Excise, Hqrs., Nagpur shall be liable to pay the hiring charges only.  Any other charges including monthly charges of driver repair and maintainance of vehicle, insurance, petrol/diesel, oil and any other incidental expenses shall be born by agency/firm.

20.   In case of breakdown of any vehicle during official duty, it shall be the responsibility of the firm to provide a substitute vehicle, which is of similar make as replacement immediately.

21.   In case any vehicle does not report on time/does not report at all, the Commissioner, Customs and Central Excise, Hqrs., Nagpur would have a right to hire a vehicle from the market and the additional cost incurred by the Commissioner, Customs and Central Excise, Hqrs., Nagpur will be born by the agency / firm.

22.   A penalty of Rs. 500/- per day per vehicle may be levied if any vehicle / driver / agency / firm fails to meet above terms and conditions on any day.

23.   In case of any accident, all the claims arising out of it shall be met by the agency/firm.

24.   The liability of the Commissioner, Customs and Central Excise, Hqrs., Nagpur will be limited to the hiring charges agreed in the contract.

25.   The contract between the Commissioner, Customs and Central Excise, Hqrs., Nagpur and the service provider can be cancelled after a prior notice of one month from either side, in the event of poor service or violation of any of the conditions stipulated.

26.   Any matter during the period of this agreement, which has not been specifically covered by this agreement, shall be decided by the Commissioner, Customs and Central Excise, Hqrs., Nagpur whose decision shall be final and conclusive.

27.   No additional terms and conditions over and above the conditions stipulated above shall be entertained by Commissioner, Customs and Central Excise, Hqrs., Nagpur.

28.   In case of any dispute of any kind and in any respect whatsoever, the decision of the Commissioner, Customs and Central Excise, Hqrs., Nagpur shall be final and binding.

( R.V.Satpute )

Administrative Officer (Hqrs.)

Customs and Central Excise